Document Control Manager

My client is a government organisation based in Muscat, Oman, who run and operate the waste water, collection, treatment and distribution system. They are currently looking to recruit a Document Control Manager to work on infrastructure projects. The role will include the following.

* Manage the activities of the central Librarian and the local project site-based Document Controllers.
* Select and recommend for implementation the most suitable document management system
* Establish all Policies and Procedures to create and operate the IRMS function
* Select the cataloguing and indexing standards and document access routes for business purposes
* Control the receipt, identification, cataloguing, storage and temporary issue of all project products from within Haya and from Consultants, from construction Contractors and from Service providers
* Develop and manage the Back-up and Recovery system for secure and safe storage of the files and libraries for all documentary products of the projects in collaboration with the IT Department.
* Control security, confidentiality and access; maintain records of all document status and access approvals
* Preserve the master copies of all project products within the policies of the Haya Board and of the Government
* Maintain a record of all copies issued and notify holders of any changes to their copies
* Maintain an up-to-date knowledge of IRMS software developments and products
* Plan the transfer of the functions and services to the future service department in Haya.
* Responsible for ensuring completion of his/her activities to the PMO Manager
* Analyze the document flows and cataloguing quality, response times and any backlogs of documents or cataloguing
* Control the Configuration and Change Control management records of all assets and their documentation
* Prepare the budget estimates for the total IRMS/ Library Service to manage the documentation of the projects.


Suitable candidates must have the following expertise.

*Degree or equivalent, in business studies or any engineering discipline.
*Should have at least 5 years expertise in managing documentation system of similar scope and complexity and a minimum of 9 years overall expertise in comparable areas of working in Industry or Commerce.
*Familiarity with the PMI (or PRINCE) project management procedures is highly desirable.
*Knowledge of the documentation created in building major civil works is needed.
*Also, knowledge of GIS, CMMS, and AutoCAD would be very advantageous.
*Equally, knowledge of the use of electronic library systems, data management, and document indexing /control and storage systems is highly advantageous.
*Good interpersonal and communication skills are required.
*Sound knowledge of the QHSE management and practices.
*Excellent English Language skills and PC literate